Student Clerk Job Profile and Description

The student clerk is responsible for providing supportive functions to the educational institution. He is mostly entrusted with maintenance of records, providing support to the management, communicating information related to the activities of the institution, respond to requests from the parents and guardians and ensuring accurate and timely disbursement of information. The student clerk is responsible for giving clerical help to the teachers and students of the institute. The duties are varied and diverse and often depends where the clerk is employed i.e., school, college, university, professional institute etc.

Student Clerk Duties and Responsibilities

Following are some of the common duties that a student clerk has to follow:

  • Meeting and interacting with public as well as employees of the institute in routine situations that require courtesy and discretion.
  • Providing a variety of clerical duties that involves complex issues.
  • Providing information and interpretation on the procedures and policies related to departmental or institutional activities.
  • Establishing, maintaining and monitoring accurate, efficient and neat manual and electronic filing systems.
  • Sorting and classifying incoming mails as well as other information for correct disbursement to the intended recipients.
  • Preparing letters, reports, memoranda, handbooks, bulletins, questionnaire and other materials from rough drafts, oral instructions or dictating machines.
  • Compiling information from several sources on various standardized forms.
  • Assisting in the training and orientation of volunteers and employees.
  • Recording accurately the minutes of the meeting.
  • Handling confidential information with total security.
  • Gathering and information for the office bulletin board.

Student Clerk Skills and Specifications

Some of the common skills expected from a student clerk include the following:

  • Good communication and interpersonal skills.
  • Team building skills.
  • Problem solving and analytical skills.
  • Decision making skills.
  • Effective listening and verbal communication skills.
  • Attention to detailing.
  • Computer skills including word processors, emails and spreadsheets.
  • Effective communication skills.
  • Time and stress management skills.

Student Clerk Education and Qualification

Following are the typical education and qualifications required for being a student clerk.

  • Bachelor’s degree in any stream, followed by a master’s degree and specialization in student counseling.
  • At least 2-3 years experience as an academic clerk or working in a related field.

Student Clerk Salary

A student clerk is usually paid an average annual salary of $24,000. Those with adequate experience and get promoted to become an academic secretary with an increase in the remuneration.

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