Academic Program Coordinator

Last Updated:
July 19, 2023

Job Description Overview

An Academic Program Coordinator's job is to ensure that academic programs run smoothly in educational institutions. They work behind the scenes to coordinate course schedules, manage faculty, monitor student progress, and handle administrative tasks. Academic Program Coordinators are responsible for designing program plans and overseeing their implementation. They work in close collaboration with faculty to schedule classes, develop curricula, and evaluate program effectiveness. They also ensure that academic policies and regulations are followed, and provide guidance to students concerning academic matters. Furthermore, they organize staff meetings and trainings, perform budget management, and oversee academic record keeping. A person interested in an Academic Program Coordinator job description should have an eye for detail, excellent communication and organizational skills, and should be proficient in Microsoft Office as well as have a Bachelor's degree in education or related field. They need to have strong leadership and problem-solving skills, along with a passion for mentoring and developing others.

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Job Duties and Responsibilities

  • Coordinate and manage academic programs, courses, and schedules.
  • Develop and implement program policies, procedures, and guidelines.
  • Assist in admissions, registration, and enrollment processes for students.
  • Provide academic advising and support to students, faculty, and staff.
  • Coordinate student outreach and recruitment activities.
  • Manage program budgets and financial resources.
  • Facilitate communication and collaboration between departments and stakeholders.
  • Maintain accurate records and data related to academic programs and students.
  • Participate in program evaluation and review processes.
  • Stay informed about industry trends and best practices to ensure program effectiveness and relevance.

Experience and Education Requirements

An Academic Program Coordinator is responsible for managing academic programs in schools or universities. To become an Academic Program Coordinator, you need a Bachelor's degree in education, business administration or a related field. Some employers might require a Master's degree. You also need experience in educational program planning and coordination. This could be gained from working in education or other related fields. Good communication and organizational skills are important. An understanding of how budgets work is also helpful. You may need to work with students, faculty, and administrators, to ensure that academic programs are running smoothly. Some employers may prefer candidates who have experience with online learning platforms or educational technology.

Salary Range

Academic Program Coordinator salary range varies based on the location, industry, and level of experience. In the United States, the average annual salary range for an Academic Program Coordinator is $44,000 to $68,000, with a median salary of $54,000 (according to as of May 2021). In Canada, the salary range is similar, with an average salary of CAD $54,000 (according to In Australia, an Academic Program Coordinator can expect a salary range of AUD $60,000 to $90,000 (according to As this is a highly responsible position, candidates with experience managing academic programs and working with students can expect to earn higher salaries. 


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Career Outlook

The job of an Academic Program Coordinator in the Education industry is expected to grow at a rate of 7% over the next five years. This is above average compared to other occupations. As Universities and Colleges continue to focus on providing quality educational experiences, they will continue to rely on Academic Program Coordinators to help organize and manage these programs. These professionals will also be responsible for identifying areas of improvement and finding ways to improve the programs. With the growth of online learning and distance education, the demand for academic program coordinators is expected to be high. 


Frequently Asked Questions (FAQ)

Q: What does an Academic Program Coordinator do in the Education industry?

A: An Academic Program Coordinator manages and coordinates academic programs, courses, and schedules, as well as academic support services for students.

Q: What qualifications do I need to become an Academic Program Coordinator?

A: Generally, a Bachelor's degree in Education, Business Administration or a related field is required, as well as experience in program coordination, administration, or project management.

Q: What skills are required to be an effective Academic Program Coordinator?

A: Effective communication, organizational, analytical, and problem-solving skills are important, as well as the ability to work collaboratively, manage time efficiently, and adapt to changing situations.

Q: What kind of tasks will I be expected to perform as an Academic Program Coordinator?

A: Tasks include designing and developing academic programs, auditing courses, assessing and evaluating student records, providing guidance and support to faculty and students, and maintaining records and reports.

Q: What are the prospects for growth in this field?

A: The demand for qualified Academic Program Coordinators is expected to grow in the coming years as the education industry becomes increasingly complex and competitive. There are several career paths and opportunities for growth and advancement within the field.

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