Assistant Records Management Specialist

Industry:
Public Sector
Last Updated:
July 19, 2023

Job Description Overview

As an Assistant Records Management Specialist in the Public Sector industry, you will be responsible for organizing and maintaining records in a secure and efficient manner. It is your job to ensure that all documents are properly filed, labeled, and stored for easy retrieval. You will work closely with other members of your team to ensure that information is shared appropriately and that all records are up to date and accurate.

In this role, you will be required to have excellent organizational skills, attention to detail, and strong communication skills. You must be able to work independently and as part of a team, and must be comfortable working with confidential information. You will also be responsible for responding to requests for information, both internally and from external sources.

In summary, the Assistant Records Management Specialist job description is an important role in the Public Sector industry, requiring a detail-oriented individual who is able to manage and organize records effectively while maintaining confidentiality and professionalism at all times.

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Job Duties and Responsibilities

  • Assist with maintaining and organizing physical and electronic records.
  • Provide support in auditing and assessing compliance with established record management policies.
  • Participate in the development and implementation of new record management procedures.
  • Respond to internal and external requests for information and documentation.
  • Ensure that all records are properly cataloged, labeled, and stored according to established protocols.
  • Develop and maintain relationships with personnel across departments to ensure accurate and complete recordkeeping practices.
  • Conduct periodic reviews and evaluations of records to ensure data accuracy and quality.
  • Assist with destruction or disposal of outdated or redundant records in compliance with legal regulations.
  • Maintain knowledge of industry standards, regulations, and best practices related to record management.
  • Participate in training and education opportunities to enhance performance and stay current on record management practices.

Experience and Education Requirements

To become an Assistant Records Management Specialist in the Public Sector, you usually need a high school diploma or a GED certificate. If you have some work experience in record-keeping or management, it is a plus. You should also have strong computer skills, especially in data management software. Knowledge of industry-standard filing systems and document organization is typically required as well. Your communication and teamwork skills must be top-notch since you'll be working with other members of the records management team. You may be asked to perform physical tasks such as lifting boxes or transporting files, so physical fitness is essential. Overall, to be successful, you need to be detail-oriented, organized, and able to work in a fast-paced environment.

Salary Range

An Assistant Records Management Specialist in the Public Sector industry can expect a salary range of $33,000 to $64,000 in the United States, with an average salary of $48,000 per year. However, this can vary based on experience, location, and education. For example, in Washington D.C., the average salary for this role is higher at $60,000 per year. In Canada, the average salary range for an Assistant Records Management Specialist is C$34,000 to C$68,000 per year.

Sources:

  • Salary.com: Assistant Records Management Specialist salary range in the United States
  • Glassdoor: Assistant Records Management Specialist salary range in the United States and Canada

Career Outlook

The career outlook for an Assistant Records Management Specialist in the Public Sector industry is projected to grow at an average rate of 6% over the next five years. According to the Bureau of Labor Statistics, this growth rate is considered as fast as the average for all occupations. With the continuous creation of records and increased use of electronic documents, the demand for professionals who can manage, organize and secure these records is expected to rise.

Furthermore, the job prospects for Records Management Specialists are good, especially for those with expertise in information technology and security. Since the public sector is a major employer of Records Management Specialists, this is a promising field for those interested in the area. 

Sources: 

  • Bureau of Labor Statistics Occupational Outlook Handbook: Records and Information Management Specialists
  • Information and Records Management Society: Careers in Records Management.

Frequently Asked Questions (FAQ)

Q: What is an Assistant Records Management Specialist?

A: An Assistant Records Management Specialist is responsible for organizing and maintaining records for a government agency or other public sector organization.

Q: What kind of records do they manage?

A: An Assistant Records Management Specialist may work with a variety of records, including government documents, personnel records, financial records, and legal records.

Q: What skills should an Assistant Records Management Specialist have?

A: An Assistant Records Management Specialist should have excellent organizational skills, attention to detail, and the ability to work with and understand complex sets of data. They should also have strong communication skills and experience with database management.

Q: What is the salary range for an Assistant Records Management Specialist?

A: The salary range for an Assistant Records Management Specialist varies depending on the location and organization. On average, they may earn between $35,000 to $60,000 per year.

Q: What education and experience is required for this job?

A: Typically, an Assistant Records Management Specialist would need a Bachelor’s degree in Information Management, Library Science, or related field. Some organizations may require previous experience in records management or a similar field.


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