Document Control Specialist

Industry:
Science
Last Updated:
March 11, 2023

Job Description Overview

As a Document Control Specialist in the Science industry, your main job is to ensure that documents related to scientific research, experiments, and investigations are properly recorded, maintained, and updated. Your role involves reviewing and approving documents, managing changes, ensuring that documents follow industry standards, and ensuring that all personnel have access to the latest, most accurate versions of the documents they need to perform their jobs. 

Your responsibilities also include maintaining document databases, ensuring adherence to regulations and industry standards, and overseeing document retrieval processes. As a Document Control Specialist, you'll work with a variety of stakeholders, from lab technicians to senior-level executives, so it's essential to be detail-oriented, organized, and able to communicate effectively. To qualify for this job, you'll typically need a bachelor's degree and some experience in document management or a related field. Overall, a Document Control Specialist job description requires someone who is dedicated to accuracy, precision, and compliance.

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Job Duties and Responsibilities

  • Manage, organize and maintain company documents, including written reports, digital files and physical records.
  • Develop and implement documentation workflows and processes, ensuring compliance with company policies and industry regulations.
  • Collaborate with internal departments to coordinate document review and approval processes.
  • Monitor document change requests and ensure accuracy and completeness of all documentation changes.
  • Track and report progress of document control activities and provide regular status updates to management.
  • Perform quality control checks on documents to ensure accuracy, completeness and adherence to established standards.
  • Facilitate document training for new employees and refresher training for existing staff.
  • Maintain document retention schedules and assist with records management activities.
  • Support audits and inspections by providing necessary documentation and responding to auditor requests.

Experience and Education Requirements

To become a Document Control Specialist in the science industry, you generally need a high school diploma or equivalent, but many employers prefer candidates with an associate or bachelor's degree in a relevant field, like biology, chemistry, or engineering. However, experience can also be a crucial factor. Employers seek candidates with relevant administrative or technical experience, like document management, quality control, or regulatory compliance. Strong computer skills, attention to detail, and communication skills are also highly desired. Document Control Specialists play an essential role in ensuring that all scientific records are organized, accurate, and up-to-date. Apply your skills and knowledge to help keep scientific organizations moving forward!

Salary Range

A Document Control Specialist in the Science industry in the United States can expect an average annual salary range of $47,000 to $85,000, depending on their experience and location. According to PayScale, entry-level specialists make around $48,000 per year, while those with 10-20 years of experience can earn above $70,000. The salary range can also vary by location, with Document Control Specialists in San Francisco and New York City making above the national average.

Outside of the United States, Document Control Specialists in Canada can expect an average annual salary range of CAD 46,000 to CAD 82,000, while those in the United Kingdom make around £23,000 to £47,000 per year.

Sources:

  • PayScale: https://www.payscale.com/research/US/Job=DocumentControlSpecialist/Salary
  • Indeed: https://www.indeed.com/salaries/document-control-specialist-Salaries
  • Glassdoor: https://www.glassdoor.com/Salaries/document-control-specialist-salary-SRCH_KO0,27.htm

Career Outlook

A Document Control Specialist in the Science industry is a professional who manages and maintains the storage, retrieval, and distribution of documents, such as project plans, reports, and specifications. According to the Bureau of Labor Statistics (BLS), the employment of document control specialists is expected to grow seven percent from 2019 to 2029, which is faster than the average for all occupations. This growth is due to the increasing need for organizations to comply with strict regulatory requirements in the science industry. As the industry continues to grow, there will be a demand for more specialists who ensure that procedures, policies, and reports are properly documented and accessible. Therefore, the outlook for this career is favorable for the next five years.

Frequently Asked Questions (FAQ)

Q: What does a Document Control Specialist do?

A: A Document Control Specialist is responsible for managing documents and records in the science industry to ensure accuracy, compliance, and accessibility.

Q: What are the necessary qualifications for a Document Control Specialist position?

A: The necessary qualifications include a bachelor's degree in science, engineering or a related field, and experience with document control systems, such as SharePoint or Documentum.

Q: What is the salary range for a Document Control Specialist?

A: The salary range for a Document Control Specialist varies depending on location, company, and experience. However, the median salary for the position is $60,000-$80,000 per year.

Q: What are the essential skills for a Document Control Specialist?

A: Essential skills for a Document Control Specialist include strong attention to detail, excellent communication skills, proficiency in document management software, and knowledge of industry regulations.

Q: What are the career advancement opportunities for a Document Control Specialist?

A: With experience, a Document Control Specialist can become a Document Control Manager or move into other quality control positions within the science industry.

Cover Letter Example

As a [qualifications], I am excited to apply for the position of Document Control Specialist in the Science industry at [organization]. I believe that my [experience] and enthusiasm for this field make me a strong candidate for this role.

At my previous position as a Document Control Specialist at [previous company], I managed document databases for multiple departments and oversaw the entire document control process from creation to finalization. I am comfortable with software such as [specific software] and understand the importance of accuracy and attention to detail in this role. Additionally, I have experience troubleshooting technical issues and am comfortable working collaboratively with cross-functional teams to resolve problems. I am confident that my [qualifications] make me an ideal fit for this role and am excited to bring my skills to [organization].

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