Foreign Service Administrative Specialist

Public Sector
Last Updated:
September 19, 2023

Job Description Overview

Looking for a challenging career in the Public Sector industry? Consider becoming a Foreign Service Administrative Specialist! In this role, you'll play a key role in supporting diplomats and representing the interests of the United States abroad. As a Foreign Service Administrative Specialist, your job description will include a variety of tasks such as coordinating travel arrangements, managing budgets, and providing logistical support for embassy events.

You'll work closely with other professionals to ensure that embassy operations run smoothly and efficiently. This job requires excellent organization and communication skills, as well as the ability to work independently and under pressure. Ideal candidates have experience in administrative or support roles, with a strong understanding of government policies and regulations.

If you're passionate about public service and thrive in fast-paced environments, a Foreign Service Administrative Specialist job description could be the perfect fit for you!

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Job Duties and Responsibilities

  • Organize travel arrangements and housing accommodations for embassy personnel.
  • Manage financial accounts and budgets for embassy operations.
  • Conduct research related to embassy policies and procedures.
  • Coordinate meetings and events, including security arrangements.
  • Support embassy communications through drafting reports and maintaining databases.
  • Handle logistical issues related to shipments and supplies.
  • Manage embassy records and files.
  • Assist embassy personnel with administrative tasks.
  • Communicate with officials from host countries and other organizations.
  • Attend to any other duties or responsibilities as required by the embassy.

Experience and Education Requirements

To become a Foreign Service Administrative Specialist, you need a high school diploma or equivalent education, plus four years of work experience in administrative, secretarial or related work. If you go to college, you can use up to two years of college study to substitute for the required work experience. The ideal candidates have proficiency in a foreign language, strong writing and communication skills, computer skills, and the ability to work well under pressure. You will also need to pass a variety of assessments and background checks, including a medical and security clearance. Overall, this job requires a combination of education and experience, as well as a willingness to learn and adapt to different international cultures and environments.

Salary Range

As a Foreign Service Administrative Specialist in the public sector, you can expect a salary range of $46,000 to $122,000 per year in the United States. The average salary for this position is around $77,000 annually. However, the salary range may vary depending on your level of experience, education, and location.

In other countries, the salary range may differ. For instance, in Canada, the average salary for a Foreign Service Administrative Specialist is around CAD $43,000 to CAD $62,000 per year.

It's worth noting that these salary ranges are subject to change due to various factors such as inflation, economic conditions, and government policies.



Career Outlook

If you're looking to pursue a career as a Foreign Service Administrative Specialist in the public sector industry, the outlook is fairly stable. According to the US Department of State, job opportunities in this field are expected to remain consistent over the next few years. The role of a Foreign Service Administrative Specialist involves providing critical administrative support to US embassies and consulates around the world, helping to facilitate the work of diplomats and other officials on the ground. As such, it's a vital position that's likely to remain in steady demand for the foreseeable future. If you're interested in working for the US foreign service, this may be a great opportunity to use your skills and experience to serve your country.

Frequently Asked Questions (FAQ)

Q: What does a Foreign Service Administrative Specialist do?

A: A Foreign Service Administrative Specialist provides support to United States Embassies and Consulates in various administrative functions, such as human resources, budgeting, property management, and procurement.

Q: What qualifications are required to become a Foreign Service Administrative Specialist?

A: To become a Foreign Service Administrative Specialist, you need to have a bachelor's degree and at least three years of work experience in an administrative, financial, or human resources-related field. You must also pass a series of assessments and undergo a rigorous selection process.

Q: What are the benefits of being a Foreign Service Administrative Specialist?

A: Benefits of being a Foreign Service Administrative Specialist include competitive pay, opportunity to travel and work overseas, comprehensive healthcare and retirement plans, and access to training and professional development programs.

Q: Is speaking multiple languages necessary for this job?

A: While speaking multiple languages is not a requirement, it can be an advantage as Foreign Service Administrative Specialists may be assigned to work in a variety of countries where different languages are spoken. However, proficiency in English is essential.

Q: What kind of work environment does a Foreign Service Administrative Specialist work in?

A: The work environment for a Foreign Service Administrative Specialist can vary depending on the location of the Embassy or Consulate they are working in. On-site work is typical, but there may be opportunities for remote work. The job can also entail working long hours with tight deadlines.

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