Executive Meeting Planner

Last Updated:
June 29, 2023

Job Description Overview

An Executive Meeting Planner is a professional in the Hospitality industry who specializes in planning and executing high-level meetings and events on behalf of executives and organizations. The job requires strong communication and organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

As an Executive Meeting Planner, your job description includes:

  1. Collaborating with executives and event stakeholders to determine goals, objectives, and budget for the event.

  1. Selecting and booking event venues, hotels, and vendors, negotiating contracts, and managing logistics.

  1. Creating event itineraries, managing guest lists, and coordinating transportation and accommodations for attendees.

  1. Overseeing event execution, including managing onsite staff, troubleshooting issues, and ensuring compliance with regulations and guidelines.

  1. Conducting post-event evaluations, analyzing feedback, and identifying areas for improvement.

If you’re interested in an Executive Meeting Planner job description, you need to be proactive, adaptable, and able to work independently. You should have a degree in Hospitality Management or relevant experience in event planning.

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Job Duties and Responsibilities

  • Coordinate logistics and details for executive-level meetings and events
  • Develop and manage budgets for events, including negotiating contracts and tracking expenses
  • Collaborate with vendors and suppliers to ensure events run smoothly
  • Communicate with attendees and event stakeholders to gather information and ensure their needs are met
  • Create and distribute event materials, such as agendas, schedules, and promotional materials
  • Plan and facilitate pre- and post-event meetings to ensure successful outcomes
  • Manage event registration and prepare attendance reports and evaluations
  • Stay informed of trends and best practices in event planning and make recommendations for improvements
  • Maintain accurate records and databases for events and attendees
  • Represent the organization professionally and act as a liaison with clients and partners

Experience and Education Requirements

To become an Executive Meeting Planner in the Hospitality industry, you need to have a combination of education and experience. Most employers require a minimum of a Bachelor's degree in Hospitality Management, Business Administration, Event Planning or related field. Some employers may also prefer candidates with a Masters degree in one of these fields. Along with education, you'll need to have practical experience in event planning, organizing meetings and conferences, budgeting, negotiation and communication skills. You can gain experience through internships, volunteering, or by working in lower-level positions in the hospitality industry. To become an excellent Executive Meeting Planner, you'll need to continue to learn and stay up-to-date with industry trends and technologies.

Salary Range

The expected salary range for an Executive Meeting Planner in the Hospitality industry in the United States is around $52,000 to $83,000 per year. This range can vary depending on factors such as location, experience, and the size of the organization they work for. In the UK, an average salary of £29,000 to £36,000 has been reported, while in Australia, salaries range from A$62,000 to A$109,000 per year. Executive Meeting Planners are responsible for coordinating and executing high-level events for corporate clients, and their salary reflects the importance of their role. If you're considering a career in this field, be sure to research the specific requirements and salary range in your area.


  • Glassdoor.com
  • Payscale.com
  • Indeed.com

Career Outlook

The career outlook for an Executive Meeting Planner in the Hospitality industry looks promising over the next few years. According to the U.S. Bureau of Labor Statistics, employment of meeting, convention, and event planners is projected to grow 8 percent from 2019 to 2029, much faster than the average for all occupations. This increase is due to the growing demand for events such as weddings, conferences, and political rallies. Furthermore, as businesses expand their global operations, the need for meeting planners to organize international conferences will also increase. Therefore, there is a good chance that demand for Executive Meeting Planners will continue to grow, making it a stable and fruitful career option in the Hospitality industry.

Frequently Asked Questions (FAQ)

Q: What is an Executive Meeting Planner in the Hospitality industry?

A: An Executive Meeting Planner is a professional who plans, organizes, and manages the logistics of corporate meetings, conferences, and seminars. They make sure everything runs smoothly and meets the expectations of their clients.

Q: What are the responsibilities of an Executive Meeting Planner?

A: An Executive Meeting Planner is responsible for coordinating event logistics, negotiating contracts, managing budgets, assessing attendee needs and preferences, choosing venues, selecting and managing vendors, and ensuring that all aspects of the event are executed flawlessly.

Q: What skills are needed to be a successful Executive Meeting Planner?

A: Successful Executive Meeting Planners are highly organized, detail-oriented, and possess strong communication and negotiation skills. They must be able to multitask, work under pressure, and be adept at problem solving. Creativity and a strong sense of customer service are also key.

Q: What are the educational requirements to become an Executive Meeting Planner?

A: While a degree in hospitality, marketing, or a related field is preferred, it is not always required. However, experience in event planning and management is a must. Many successful meeting planners acquire their experience through internships or entry level jobs in event planning.

Q: What is the job outlook for Executive Meeting Planners?

A: The job outlook for Executive Meeting Planners looks good, as more companies are recognizing the importance of meetings and events to their success. The US Bureau of Labor Statistics projects a 10% growth in meeting, convention, and event planning jobs from 2019 to 2029.

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