HRIS Trainer

Last Updated:
September 12, 2023

Job Description Overview

An HRIS Trainer job description involves training employees on the use of Human Resources Information Systems (HRIS) software. This kind of software is used to streamline HR processes, automate tasks, and manage employee data.

The HRIS Trainer must be skilled in teaching others, designing curriculum materials, and developing training plans. They work with HR departments to identify the best approach for training employees on the software. They may also work with software vendors, liaising with them to understand how to train employees effectively.

Overall a successful HRIS Trainer must have excellent interpersonal skills, problem-solving abilities, and be an expert in HRIS software. They are also responsible for helping HR teams maximize productivity and improve data accuracy.

In summary, an HRIS Trainer plays a critical role in the Human Resources industry by ensuring employees have the right training on HRIS software, which ultimately results in improved efficiency and better data management.

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Job Duties and Responsibilities

  • Provide training to HR personnel on how to effectively use the company's HRIS.
  • Develop training materials such as manuals, presentations, and online courses.
  • Conduct training sessions in-person, remotely, or through recorded sessions.
  • Customize training based on individual user needs and skill levels.
  • Coordinate with HRIS vendors to ensure effective training and support.
  • Monitor and evaluate the effectiveness of the training and make necessary improvements.
  • Stay up-to-date on changes and updates to the HRIS and adjust training materials accordingly.
  • Manage user access and permissions on the HRIS.
  • Join project teams to provide HRIS expertise and insight.
  • Provide technical support to HR personnel when using the HRIS.

Experience and Education Requirements

To become an HRIS Trainer in the Human Resources industry, you need both education and experience. First, you need a minimum of a bachelor's degree in a relevant field like Human Resources, Computer Science, or Information Technology. It's also essential to have at least two years of experience working in human resources and familiarity with HR information systems.

As an HRIS trainer, you'll be responsible for instructing employees on using new software and HR applications. Therefore, you must have excellent communication skills, patience, and the ability to adapt to different learning styles. You'll need to be well-versed in HR processes, data management, and training techniques.

Overall, the right combination of education and experience will provide you with the skills, knowledge, and expertise you need to succeed as an HRIS Trainer in the Human Resources industry.

Salary Range

The expected salary range for an HRIS Trainer varies depending on the location and company. In the United States, the average salary range for an HRIS Trainer is between $56,000 to $86,000 per year, according to Glassdoor. However, this can increase to over $100,000 per year for those with more experience and in higher-level positions.

In Canada, the average salary for an HRIS Trainer is approximately CAD$67,000 per year, according to Payscale.

It is important to note that factors such as education, experience, and the industry can all greatly impact an HRIS Trainer's salary range. In general, those with a Bachelor's degree and certification in the field can expect to earn towards the higher end of the salary range.


  • Glassdoor:,12.htm
  • Payscale:

Career Outlook

The career outlook for HRIS (Human Resources Information Systems) Trainers in the Human Resources industry seems promising over the next 5 years. As organizations continue to digitize their HR systems, the demand for HRIS trainers is likely to grow. HRIS trainers are responsible for teaching HR employees how to use new software and technology platforms. They create and design training programs and modules, coordinate training sessions, develop instructional materials, and track the progress of employees. According to the U.S. Bureau of Labor Statistics, the employment of training and development specialists, including HRIS trainers, is projected to grow by 9% from 2020 to 2030, much faster than the average for all occupations. This growth is expected to be driven by the need to train employees in new technologies and improve workplace skills. As a result, HRIS trainers can expect to have a stable job market and potentially earn a higher salary in the future.

Frequently Asked Questions (FAQ)

Q: What is a HRIS Trainer?

A: A HRIS Trainer is an individual who trains employees on how to use a Human Resources Information System (HRIS). 

Q: What does an HRIS Trainer do?

A: HRIS Trainers are responsible for designing training programs, scheduling training sessions, and training employees on how to use HRIS software properly. 

Q: What qualifications do I need to become an HRIS Trainer?

A: A bachelor's degree in Human Resources, Computer Science or a related field is required. Experience in HR and/or training is also beneficial. 

Q: What skills are necessary to become an HRIS Trainer?

A: Strong communication, presentation, and training skills are necessary, along with technical proficiency, organization, and attention to detail. 

Q: How much do HRIS Trainers make?

A: HRIS Trainer salaries range from $50,000 to $80,000 depending on experience, location, and company size.

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