Medical Records Technician

Last Updated:
April 27, 2023

Job Description Overview

A Medical Records Technician job description involves a detail-oriented individual who keeps track of medical records for hospitals, health clinics, and other healthcare facilities. They are responsible for maintaining and updating patient records, ensuring confidentiality, accuracy, and compliance with regulations. As a Medical Records Technician, you will use electronic health records (EHR) software to organize patients' medical histories, diagnoses, prescriptions, and lab results. You will be responsible for managing and analyzing data, identifying errors or inconsistencies, and working with doctors and nurses to make sure that the patients' information is accurate and up-to-date. Additionally, you may communicate with insurance companies to ensure that patient treatments are covered, and assist patients in accessing their health information. A Medical Records Technician job requires excellent organizational, communication, and analytical skills, as well as a strong understanding of healthcare laws and regulations.

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Job Duties and Responsibilities

  • Organize and maintain patient medical records for accuracy and accessibility.
  • Verify and update patient demographic and insurance information.
  • Retrieve patient records for healthcare professionals and patients upon request.
  • Code and categorize patients' medical diagnoses and procedures for insurance billing purposes.
  • Protect patient confidentiality and security by adhering to HIPAA guidelines and policies.
  • Record and track patients' medical histories, test results, and treatment plans.
  • Collaborate with healthcare providers to ensure complete and accurate medical documentation.
  • Enter and update patient information in electronic health record (EHR) software.
  • Provide administrative support to healthcare professionals by managing medical records systems.
  • Communicate effectively with patients, healthcare providers, and insurance companies regarding medical records.

Experience and Education Requirements

To get a job as a Medical Records Technician in the Healthcare industry, you need to have some education and work experience. Usually, you need to have a high school diploma or GED certificate. Additionally, you may need to complete a certificate or associate degree program in medical coding or health information technology. 

You will also need experience working with medical records and knowledge of medical terminology. It's important to be detail-oriented and have strong computer skills. 

Having certification as a Registered Health Information Technician (RHIT) or Certified Coding Specialist (CCS) can be helpful but isn't always required. 

Overall, it's important to have a strong understanding of medical records and be able to manage patient information accurately and securely.

Salary Range

Medical Records Technician salary range is dependent on several factors and can differ significantly based on location and experience. According to the Bureau of Labor Statistics, the median annual wage for Medical Records Technicians in the United States is $42,630, with the lowest 10 percent earning less than $28,000, and the highest 10 percent earning more than $71,150. In Canada, the median annual salary for Medical Records Technicians is CAD $47,610. In Australia, the average annual salary for Medical Records Technicians is AU$56,118. Salaries also differ based on the industry and setting, with those working in hospitals earning more than those in physician offices. In general, Medical Records Technicians are paid fairly and have good job prospects.


  • Bureau of Labor Statistics. (2021). Medical Records and Health Information Technicians.
  • PayScale. (n.d.). Medical Records Technician Salary.
  • PayScale. (n.d.). Medical Records Technician Hourly Pay in Australia.

Career Outlook

The career outlook for Medical Records Technicians in the healthcare industry is growing over the next five years. According to the Bureau of Labor Statistics, it is expected to grow by 8% from 2019 to 2029, which is faster than the average growth for most occupations. The demand for electronic health records and the increased need for healthcare services due to an aging population are driving this growth.

As more healthcare organizations adopt electronic health records, Medical Records Technicians are needed to manage and maintain these records. The need for more accurate and complete patient information is also driving demand for these technicians. Additionally, the increased emphasis on healthcare quality and patient safety is leading to a greater need for proficient and skilled technicians.

In summary, the career outlook for Medical Records Technicians looks promising, with a growing demand for their skills in the healthcare industry. With the ongoing shift towards electronic health records and increased focus on patient care, these technicians are well-positioned to enjoy job security and career growth.

Source: Bureau of Labor Statistics - Medical Records and Health Information Technicians

Frequently Asked Questions (FAQ)

Q: What is a Medical Records Technician?

A: A Medical Records Technician is a healthcare professional responsible for organizing, coding, and maintaining medical records for patients.

Q: What experience or education is required to become a Medical Records Technician?

A: A high school diploma or equivalent is typically required to become a Medical Records Technician. Some employers may require an associate's degree in health information management or related field.

Q: What are some daily duties of a Medical Records Technician?

A: Some common daily duties of a Medical Records Technician include organizing and maintaining medical records electronically or manually, ensuring the accuracy and completeness of records, and protecting the confidentiality of patient information.

Q: What skills are important for someone in the Medical Records Technician field?

A: Some important skills for someone in the Medical Records Technician field include attention to detail, organization, strong communication skills, and knowledge of medical terminology and coding.

Q: What advancements are available in the Medical Records Technician field?

A: Advancements in the Medical Records Technician field may include becoming a supervisor or manager, or specializing in a particular area such as cancer registry or coding. Continuing education and certification can also lead to advancement opportunities.

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