City Clerk

Public Sector
Job Description Template Last Updated:
March 11, 2023

Job Description Overview

As a City Clerk in the Public Sector industry, your primary role is to ensure the smooth functioning of a city's administrative operations. Your responsibilities may include recording proceedings of city council meetings, managing public records, issuing licenses and permits, and coordinating municipal elections.

In addition, you will be responsible for keeping accurate records of vital statistics, such as birth and death certificates. You may also be required to manage financial records and oversee the city's budget.

As a City Clerk, your work has a significant impact on the day-to-day affairs of the city. You will be in charge of maintaining transparent and accountable local governance, while ensuring compliance with all relevant state and federal regulations.

To succeed in this role, you should possess a high level of attention to detail, strong organizational and communication skills, and the ability to work well under pressure. City Clerk job descriptions may vary from one jurisdiction to another, but an ability to manage complex workflows and handle confidential information is a must.

Job Duties and Responsibilities

  • Record and maintain official minutes of city meetings, including City Council meetings and other government committee meetings.
  • Manage and preserve all official city records and documents, such as ordinances, resolutions, and contracts.
  • Facilitate public access to official city documents and information, including responding to public records requests.
  • Serve as the chief election official by preparing and administering city elections.
  • Administer oaths of office and affirmations for city staff and elected officials.
  • Coordinate and schedule city meetings and liaise with city officials to ensure timely and efficient communication among departments.
  • Maintain the city's code of ordinances and update as needed.
  • Ensure compliance with open meeting laws and other legal requirements.
  • Assist with the preparation and adoption of the city's annual budget.
  • Perform additional administrative duties as assigned by the City Council or City Manager.

Experience and Education Requirements

To become a City Clerk in the Public Sector industry, you need a combination of education and experience. Most employers will require a high school diploma or GED, but some may prefer an associate's or bachelor's degree in a related field like public administration, business, or political science. Experience is also crucial, and many City Clerk job listings ask for at least 2-3 years of relevant work experience. This could include jobs as a clerk, administrative assistant, or customer service representative. Strong communication and organizational skills, attention to detail, and proficiency with computers and software are also important qualities for a successful City Clerk.

Salary Range

A City Clerk is a government employee responsible for managing and maintaining government records and documents. In the United States, the City Clerk salary range varies depending on the location and the size of the city. On average, City Clerks earn around $50,000 to $80,000 per year. In larger cities, the salary range can be as high as $100,000 per year.

Outside of the United States, the salary range for a City Clerk can also vary. In Canada, for example, the average salary for a City Clerk is around CAD $60,000 per year. In the United Kingdom, a City Clerk salary can range from £25,000 to £40,000 per year.

Overall, City Clerks play an important role in the public sector and their salary reflects their responsibilities. It is a fulfilling career path for those interested in government work and helping their community.



Career Outlook

As a City Clerk in the public sector industry, you can expect a stable job outlook in the next five years. According to the Bureau of Labor Statistics, employment in administrative positions, including City Clerks, is projected to grow at an average rate of 4% from 2019 to 2029, which is about as fast as the average for all occupations. This growth is attributable to an increased focus on public administration and the need for more efficient local government operations across the country.

City Clerks are responsible for coordinating and maintaining municipal records, overseeing local elections, drafting meeting agendas and minutes, and providing general administrative support. This position requires attention to detail, excellent communication skills, and extensive knowledge of municipal codes and regulations.

Overall, the career outlook for City Clerks remains positive, making it a solid career choice for those interested in local government operations.

Frequently Asked Questions (FAQ)

Q: What does a City Clerk do?

A: A City Clerk is responsible for maintaining records, agendas and minutes for City Council meetings, assisting with elections, and serving as a key liaison between the public and local government.

Q: What qualifications are needed to become a City Clerk?

A: The qualifications may vary depending on the city or state, but typically they require a bachelor's degree in public administration or a related field, plus several years of experience working in a governmental or administrative environment.

Q: Is the City Clerk an elected position?

A: No, generally the City Clerk is appointed by the City Manager or City Council.

Q: What kind of skills are essential for being a successful City Clerk?

A: Strong communication skills, excellent organizational skills, attention to detail, ability to work in fast-paced environments, ability to handle sensitive and confidential information, strong problem-solving skills, and a dedication to customer service.

Q: What is the salary range for a City Clerk?

A: Salaries can vary depending on location and size of the city, but the average salary for a City Clerk ranges from $60,000 to $80,000 per year.

Cover Letter Example

I am excited to apply for the position of City Clerk within the Public Sector industry. With over [number] years of [experience] in [relevant field], I have developed a strong skillset that aligns perfectly with the requirements of this role. My experience in handling sensitive and confidential information, managing records and databases, and conducting accurate and timely research make me an asset to any organization I work for.

In addition to my experience, I possess exceptional [qualifications] that make me an excellent candidate for this position. I have a proven track record of maintaining a high level of accuracy, attention to detail, and proficiency in all the tasks I undertake. I am adept at working collaboratively with other departments, external agencies, and stakeholders to ensure that all organizational objectives are met. Furthermore, my [qualifications] have prepared me to effectively manage, supervise, and train staff to deliver high-quality services. I am confident that with my experience, qualifications, and determination, I will bring improved efficiency and effectiveness to the [organization] as City Clerk.

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