Team Travel Coordinator

Last Updated:
September 19, 2023

Job Description Overview

The Team Travel Coordinator job description in the sports industry involves managing and arranging travel logistics for sports teams. The coordinator works closely with the team to ensure that all travel arrangements go according to plan. This includes booking hotels, flights, and transportation, as well as arranging meals and managing travel budgets. 

The coordinator ensures that the team arrives at their destination safely and comfortably, allowing them to focus on their performance. They work with airlines and hotels to negotiate the best rates and accommodations for the team, and they communicate travel itineraries to team members and coaches.

Team Travel Coordinators must possess excellent organizational skills, be able to multitask, and have strong communication skills. They must also be able to work well under pressure and have a passion for sports travel. If you're interested in this position, you will typically need a bachelor's degree in sports management, hospitality, or a related field. Team Travel Coordinator jobs are in high demand and can be a rewarding career path for those who enjoy travel and sports.

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Job Duties and Responsibilities

  • Book travel accommodations for sports teams, including flights, hotels, and ground transportation.
  • Work with team coaches and management to coordinate schedules and ensure all travel arrangements meet their needs.
  • Track and manage team travel expenses within budget guidelines.
  • Arrange team meals and provide recommendations for local restaurants and dining options.
  • Handle logistics for traveling with equipment, including shipping and safe storage.
  • Communicate with team members and staff regarding travel arrangements and any updates or changes.
  • Manage travel logistics for scouting and recruiting trips, as well as league or conference meetings.
  • Ensure compliance with organizational travel policies and regulations.
  • Monitor ongoing travel trends and industry developments to optimize travel experiences and cost savings.
  • Provide excellent customer service and support to team members throughout the travel process.

Experience and Education Requirements

To become a team travel coordinator in the sports industry, you typically need to have a combination of education and experience. This means you need to have a high school diploma or equivalent, and some college or technical training in sports management, hospitality, or event planning can also help.

On top of that, you need to have experience working in the sports industry in some capacity - this could be as a team manager, event planner or coordinator, or even as a travel agent.

As a team travel coordinator, you'll be responsible for arranging all aspects of team travel, including booking flights, hotels, and ground transportation, as well as managing logistics like meal schedules and equipment transport. Strong organizational and communication skills are essential for this role, as well as a deep knowledge of the sports industry and its unique travel requirements.

Salary Range

The expected salary range for a Team Travel Coordinator in the United States sports industry ranges from $35,000-$60,000 per year, depending on the level of experience, location, and size of the organization. According to, the average salary for this position is $45,878 per year.

Outside of the US, a Team Travel Coordinator in Australia earns an average salary of AU$56,000 per year, according to In the UK, a Sports Travel Coordinator earns an average salary of £25,435 per year, according to 

It's important to note that these salary figures are subject to change and may vary depending on factors such as industry trends, economic conditions, and competition for talent. Nevertheless, a career as a Team Travel Coordinator offers ample opportunities for growth and development in the sports industry.



Career Outlook

The career outlook for a Team Travel Coordinator in the Sports industry over the next 5 years is promising. According to the Bureau of Labor Statistics, employment in the sports industry is projected to grow 6% from 2019 to 2029, which is faster than the average for all occupations. This growth can be attributed to the increasing popularity of sports and the rise of social media, which has made it easier for teams to market themselves globally.

Moreover, with more games being played abroad and the NFL expanding their games to London and Mexico City, there is a high demand for travel coordinators who can efficiently plan trips for the teams. Additionally, teams are now realizing the importance of player wellness and nutrition, which has given rise to the need for travel coordinators who can cater to those needs.

In conclusion, the future looks bright for Team Travel Coordinators in the Sports industry. As the industry grows and evolves, there will continue to be a need for those who can handle the logistical challenges of traveling with a sports team.

Frequently Asked Questions (FAQ)

Q: What does a Team Travel Coordinator do?

A: A Team Travel Coordinator is responsible for organizing travel arrangements for sports teams, including flights, hotels, and ground transportation.

Q: What skills are required to become a Team Travel Coordinator?

A: Strong organizational and communication skills, attention to detail, and the ability to work well under pressure are all essential skills for this job.

Q: What are some challenges that a Team Travel Coordinator might face?

A: Last-minute changes to schedules, canceled flights or hotels, and dealing with unexpected emergencies while on the road can all be challenging aspects of the job.

Q: Is it necessary to have a background in sports to work as a Team Travel Coordinator?

A: While it can be helpful, a background in sports is not a requirement for this job. However, it is important to have an understanding of the unique demands involved with traveling with a sports team.

Q: What is the role of a Team Travel Coordinator during travel?

A: The Team Travel Coordinator is responsible for ensuring that all team members arrive at their destination safely and on time, coordinating transportation to and from games and practices, and addressing any issues that arise during travel.

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