Assistant Scheduler

Public Sector
Last Updated:
July 19, 2023

Job Description Overview

The Assistant Scheduler job description in the Public Sector industry involves supporting and assisting a team of schedulers. They are responsible for organizing work schedules, meetings, and appointments. The Assistant Scheduler must have excellent communication and organizational skills to ensure that everyone's time is used efficiently. They must also be proficient in using scheduling software and tools to track and manage schedules accurately. The Assistant Scheduler ensures that any changes to the schedule are promptly communicated to all relevant parties, and they keep detailed records of all schedule-related activities. They must be flexible and able to respond to unforeseen events or changes in priorities quickly. The Assistant Scheduler works collaboratively with the team, and their role is crucial to the smooth operation of the office. Overall, the Assistant Scheduler job description requires a person who is detail-oriented, reliable, and efficient.

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Job Duties and Responsibilities

  • Assist in coordinating the scheduling of meetings and events for the department
  • Offer support to the scheduler in ensuring that meetings and events run smoothly
  • Manage conflicts in scheduling and communicate solutions to various stakeholders
  • Generate and distribute meeting notifications and agendas
  • Attend meetings and events to provide assistance as needed
  • Ensure accurate and up-to-date record keeping of meetings and events using appropriate software
  • Assist in tracking key performance indicators and report on progress to leadership
  • Provide customer service to internal and external clients and stakeholders
  • Collaborate with other administrative professionals to ensure efficient scheduling processes
  • Other duties as assigned by the scheduler or department leadership.

Experience and Education Requirements

To become an Assistant Scheduler in the Public Sector, you typically need to have a high school diploma or equivalent qualification. Additionally, some employers may prefer candidates with an associate's or bachelor's degree in a related field like project management, accounting, or business administration. However, having relevant work experience can often compensate for the lack of formal education. Most successful candidates for this role should have excellent time-management skills, attention to detail, and proficiency in using scheduling software and tools. It's also important to have strong communication and collaboration skills, as it's a job that often involves interacting with other team members and stakeholders to ensure smooth project execution.

Salary Range

As an Assistant Scheduler in the Public Sector industry in the United States, you can expect to earn a salary range of $38,000 to $67,000 per year. This salary range may vary depending on factors such as experience, location, and education. In other countries, such as Canada and Australia, the salary range for Assistant Schedulers is similar, with an average salary range of CAD 39,000 to CAD 62,000 in Canada and AUD 50,000 to AUD 72,000 in Australia.

These numbers are gathered from various job search websites such as Indeed, Glassdoor, and It's important to note that salaries can also vary greatly depending on the specific industry and job title. For example, Assistant Schedulers in the healthcare industry tend to earn higher salaries compared to those in the government sector.



Career Outlook

The career outlook for an Assistant Scheduler in the Public Sector industry is reportedly growing over the next five years. According to the Bureau of Labor Statistics, employment opportunities in the administrative and support services sector, including scheduling and planning, are projected to increase by 8% from 2019 to 2029. The public sector is a major employer of assistant schedulers, so this growth trend is particularly relevant.

This increase in demand for scheduling professionals can be attributed to several factors, including growing government initiatives and projects at both the federal and state levels. Efficient and effective scheduling is essential for public sector projects, and assistant schedulers play a critical role in ensuring that projects are completed on time and within budget.

Additionally, as more organizations move towards using technology for scheduling and time management, there is a greater need for individuals with specialized knowledge and experience in these areas. Therefore, the career prospects for aspiring assistant schedulers in the public sector look promising.

Frequently Asked Questions (FAQ)

Q: What does an Assistant Scheduler do in the Public Sector industry?

A: An Assistant Scheduler works with and supports the Scheduler in creating schedules, maintaining databases and spreadsheets, and coordinating meetings for employees in the Public Sector industry.

Q: What qualifications are required to become an Assistant Scheduler in the Public Sector industry?

A: Typically, a high school diploma or equivalent and some experience in administrative or clerical work is required. Strong organizational and time-management skills, as well as proficiency in computer programs like Microsoft Office, are also necessary.

Q: What are the typical work hours for an Assistant Scheduler in the Public Sector industry?

A: Assistant Schedulers typically work full-time during regular business hours, Monday through Friday. However, occasional overtime or weekend work may be necessary during busy periods or for special events.

Q: What is the career path for an Assistant Scheduler in the Public Sector industry?

A: With additional education and experience, an Assistant Scheduler can progress to become a Scheduler, Administrative Assistant, Executive Assistant, or other related positions. Some may also choose to pursue further education to become managers or supervisors.

Q: What are the biggest challenges for an Assistant Scheduler in the Public Sector industry?

A: The biggest challenges for Assistant Schedulers include managing multiple schedules and priorities, maintaining accuracy and attention to detail, and keeping up with changes and updates in schedules and software programs. Additionally, they may need to work under pressure and deal with unexpected changes or emergencies.

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