Data Entry Clerk

Last Updated:
June 29, 2023

Job Description Overview

A Data Entry Clerk job description typically involves working with large volumes of data and inputting them into electronic systems accurately and efficiently. Data Entry Clerks use a range of software applications to input data, check for any errors or discrepancies and verify the accuracy of the data they are inputting. They may also need to communicate with team members to manage workflow and identify any issues that arise.

In the Information Technology industry, a Data Entry Clerk is an important part of any team responsible for data related projects, from managing customer data to analyzing market trends. This role requires attention to detail, the ability to work well under pressure and strong organizational skills. Some Data Entry Clerks may have additional responsibilities, such as data analysis or quality assurance. A qualified Data Entry Clerk is an essential role for the successful operation and growth of any IT company.

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Job Duties and Responsibilities

  • Entering data accurately and efficiently into computer systems
  • Verifying and correcting data errors or inconsistencies
  • Sorting and organizing data in a logical manner
  • Creating reports and summaries based on entered data
  • Maintaining data confidentiality and security
  • Using software tools such as spreadsheets and databases
  • Communicating with supervisors or team members on data-related issues or updates
  • Following established guidelines and protocols for data entry procedures
  • Meeting established deadlines for data entry and processing tasks

Experience and Education Requirements

To get a job as a Data Entry Clerk in Information Technology, you usually need a high school diploma or GED. You must have excellent typing skills and be proficient in computer software programs like Microsoft Office. Previous experience working with data entry systems is also beneficial to landing an entry-level job in this field. 

Attention to detail is critical, as you'll be responsible for ensuring that data is accurately entered into databases, spreadsheets, or other types of systems. Being able to manage your time well and work efficiently is also important, as you'll need to meet high-volume data processing requirements. 

Overall, the job doesn't typically require a college degree or significant experience, but formal training in data entry systems and a proven track record of high accuracy and productivity can improve your chances of landing a desirable position.

Salary Range

Data Entry Clerks are responsible for inputting data into computer systems, databases, or spreadsheets accurately and efficiently. According to Glassdoor, the average salary range for a Data Entry Clerk in the United States is $25,000 to $38,000 per year. However, the salary range can vary depending on the industry, location, and experience. For example, Data Entry Clerks in the healthcare industry often earn higher salaries due to the sensitive nature of their work. In the United Kingdom, the average salary for a Data Entry Clerk is £18,140 per year. In India, the salary can range from ₹99,628 to ₹343,205 per year. 

Sources: 

  1. Glassdoor - https://www.glassdoor.com/Salaries/data-entry-clerk-salary-SRCH_KO0,16.htm
  2. PayScale - https://www.payscale.com/research/US/Job=DataEntryClerk/Hourly_Rate
  3. Indeed - https://www.indeed.com/salaries/data-entry-clerk-Salaries

Career Outlook

The career outlook for a Data Entry Clerk in the Information Technology industry looks stable over the next five years. According to the Bureau of Labor Statistics, the employment of Data Entry Clerks is projected to decline by 5 percent from 2019 to 2029. Despite this decline, the demand for Data Entry Clerks will still exist in various industries. 

With the increasing usage of automation and artificial intelligence, organizations would require data entry clerks to organize, input and maintain data in their systems. This role is essential for the organization's efficiency and accuracy, therefore, the employment opportunities will still exist for data entry clerks with diverse skills. 

Furthermore, technological advancements such as cloud computing and big data will increase the demand for data entry clerks with technical skills who can operate these technologies. To secure the job as a data entry clerk, one should gain technical training and expertise. 

In conclusion, the job outlook for data entry clerks in the information technology industry is stable, with possibilities of a decline in general, but with employment opportunities in diverse industries.

Frequently Asked Questions (FAQ)

Q: What is a Data Entry Clerk?

A: A Data Entry Clerk is responsible for entering information into a computer system or database. This information may include inventory, customer information, or financial records.

Q: What skills are required to be a successful Data Entry Clerk?

A: Attention to detail, accuracy, and typing speed are essential skills for a Data Entry Clerk. Proficiency in basic computer programs, such as Microsoft Office and Excel, is also necessary.

Q: What kind of work environment does a Data Entry Clerk typically work in?

A: A Data Entry Clerk can work in a variety of industries, such as healthcare, finance, or retail. They may work in an office or remotely from home.

Q: What kind of education or experience is needed to become a Data Entry Clerk?

A: While a college degree is not required, a high school diploma or equivalent is necessary. Experience in data entry or similar administrative work can be beneficial.

Q: What are some common challenges faced by Data Entry Clerks?

A: Common challenges include dealing with large volumes of data, maintaining concentration and focus for extended periods, and ensuring the accuracy of data entry amidst distractions.


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