Data Entry Specialist

Last Updated:
June 29, 2023

Job Description Overview

A Data Entry Specialist job description primarily involves inputting data into a computer system or database accurately and efficiently. Data Entry Specialists ensure that data is orderly, complete, and easily accessible for analysis and usage by coworkers. They help organizations to maintain accurate, up-to-date records by performing routine data entry tasks that may include updating customer accounts, entering financial data, and documenting patient records. The importance of the Data Entry Specialist job requires good attention to detail, strong typing skills, and proficiency in data entry software. Candidates must also possess excellent communication skills as they may need to work with multiple departments within an organization to ensure accuracy of information. Since most Data Entry Specialist positions require the use of computers, individuals applying for such positions need to be knowledgeable in basic computer software packages.

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Job Duties and Responsibilities

  • Entering and maintaining accurate records of data into various computer systems.
  • Performing frequent data quality checks to ensure that the data entered is accurate and up-to-date.
  • Organizing and categorizing data sets in a logical and understandable manner.
  • Maintaining the security of all confidential data and adhering to data protection protocols.
  • Responding to and resolving any data entry related issues and discrepancies in a timely manner.
  • Working closely with team members to ensure that data is entered consistently across all systems.
  • Creating and updating spreadsheets, databases, and other forms of data entry systems as needed.
  • Reviewing and verifying data entries to ensure that they are complete and accurate.
  • Prioritizing daily workloads and meeting deadlines for timely completion of data entry tasks.

Experience and Education Requirements

To land a job as a Data Entry Specialist in the Information Technology industry, you'll typically need a high school diploma or GED. Some employers may prefer candidates with an associate's or bachelor's degree, especially if the job involves working with complex data or advanced technology.

Experience-wise, it's helpful to have prior work in data entry, administration, or related jobs. This can demonstrate that you understand how to handle sensitive data, meet deadlines, and follow instructions. Additionally, strong computer skills are critical. This includes familiarity with software programs like Excel and databases like Oracle, as well as typing and 10-key skills.

Overall, employers want candidates who are detail-oriented, disciplined, and able to work independently. With the right education and experience, you can stand out in the job market and find an exciting career as a Data Entry Specialist.

Salary Range

If you're curious about the salary range for a Data Entry Specialist in the Information Technology industry, you're in the right place. In the United States, the average salary for a Data Entry Specialist is around $32,000 to $40,000 per year or $15 to $19 per hour. However, the salary can range from $25,000 to $50,000 depending on experience, location, and company size.

Outside of the US, Data Entry Specialist positions may vary in salary range. In Canada, the average salary is around CAD $30,000 to $40,000 per year, and in the UK, it's around £17,000 to £24,000 per year.

Overall, the salary of a Data Entry Specialist can vary, but it's an entry-level position that can provide a solid foundation for a career in the Information Technology industry.


  • PayScale (US):
  • Indeed (Canada):
  • TotalJobs (UK):

Career Outlook

Data Entry Specialists play a crucial role in the Information Technology industry. They enter, maintain, and update data in computer systems. But, what does the future hold for this profession? According to the Bureau of Labor Statistics, the employment of Data Entry Specialists is projected to decline by 6 percent from 2019 to 2029. The reason for this is the introduction of technological advancements in data processing, which has automated data entry tasks. However, there will still be a need for specialists to ensure data accuracy, quality, and security. As businesses expand their data systems, Data Entry Specialists may also be required to manage data migration. Overall, while the demand for Data Entry Specialists may decrease, the profession will still have a role in the IT industry.

Frequently Asked Questions (FAQ)

Q: What is a Data Entry Specialist?

A: A Data Entry Specialist is a person who enters and manages information into computer systems.

Q: What does a Data Entry Specialist do?

A: A Data Entry Specialist's main job is to enter data accurately and efficiently into a computer system. They also need to verify that the data they're entering is correct and update any incorrect data.

Q: What skills are required to become a Data Entry Specialist?

A: A Data Entry Specialist should have excellent typing skills, knowledge of basic computer software, good attention to detail, and strong communication skills.

Q: What do I need to become a Data Entry Specialist?

A: To become a Data Entry Specialist, you need a high school diploma or equivalent, a basic understanding of computer software, and fast and accurate typing skills. Some employers may require a certification or associate's degree in a related field.

Q: What are the working hours for a Data Entry Specialist?

A: The working hours for a Data Entry Specialist can vary, but they typically work full-time, Monday through Friday. Some positions may require overtime, evening, and weekend work.

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