Fleet Coordinator

Last Updated:
July 19, 2023

Job Description Overview

A Fleet Coordinator job description involves managing a company's fleet of vehicles. Fleet coordinators ensure that vehicles are well-maintained, comply with safety regulations, and are available to meet transportation demands. They are responsible for arranging vehicle repairs, scheduling regular maintenance and inspections, and managing fuel cost and usage. They work closely with drivers to ensure that all deliveries or pick-ups are made on time and to the correct destination. In addition, fleet coordinators are responsible for managing the fleet's budget, monitoring expenses, and making recommendations for improvement to the management team. Strong communication skills, attention to detail, and a knowledge of transportation regulations are necessary for this position. If you're looking for a career in the transportation industry, a Fleet Coordinator job description may be a perfect fit for you.

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Job Duties and Responsibilities

  • Schedules and coordinates vehicle maintenance and repairs.
  • Tracks and manages fuel usage and expenses.
  • Manages and maintains fleet inventory, including vehicle registration and insurance documents.
  • Assigns vehicles to drivers and ensures drivers have proper licenses and training.
  • Monitors vehicle telemetry data and driver behavior to identify areas for improvement.
  • Communicates with drivers regarding route changes, detours, and other pertinent information.
  • Manages and resolves issues related to vehicle breakdowns or accidents.
  • Analyzes fleet data to optimize performance and reduce costs.
  • Conducts regular safety inspections to ensure vehicles meet regulatory and company standards.

Experience and Education Requirements

To become a Fleet Coordinator in the transportation industry, you'll need a combination of education and practical experience. Many employers require a high school diploma or GED equivalent, along with some post-secondary coursework in business administration, logistics, or transportation management. Additionally, you'll need to have experience working in a related field, such as dispatching, truck driving, or warehouse management. You should be familiar with industry regulations and safety standards, as well as have excellent communication and organization skills. This job involves coordinating the movement of vehicles and goods, tracking inventory, managing schedules, and solving logistical problems. With the right education and experience, you can become a successful Fleet Coordinator in the transportation industry.

Salary Range

A Fleet Coordinator in the transportation industry can expect to earn a salary range between $35,000 to $60,000 per year in the United States. This range can vary depending on the location, size of the fleet, level of experience, and responsibilities of the position. In some states like California, Fleet Coordinators tend to earn higher salaries averaging around $50,000 to $90,000 per year. In other countries like Canada, the salary range can be around CAD 38,000 to CAD 64,000 per year. However, it's important to note that salaries can differ based on local currency exchange rates.


  • Glassdoor's Fleet Coordinator salary estimate in the United States: https://www.glassdoor.com/Salaries/fleet-coordinator-salary-SRCH_KO0,17.htm
  • Salary.com's Fleet Coordinator salary information in Canada: https://www.salary.com/research/salary/benchmark/fleet-coordinator-salary/ca

Career Outlook

If you're considering a career as a Fleet Coordinator in the transportation industry, the outlook is looking positive. According to the Bureau of Labor Statistics, employment of transportation, storage, and distribution managers is projected to grow 6% from 2019 to 2029, which is faster than the average for all occupations.

The main reason for this growth is the increasing demand for fast and reliable delivery of goods. Fleet coordinators play an important role in managing the logistics of transportation, from coordinating the movement of goods to maintaining the fleets of trucks or other vehicles used for transportation.

In addition, because of the growing importance of technology in the transportation industry, fleet coordinators will need to have strong technical skills to manage software systems, monitor vehicle performance, and optimize supply chain efficiency.

Overall, the outlook for Fleet Coordinators in the transportation industry is positive, with growth expected to continue over the next five years. It's a rewarding career that offers opportunities for advancement and a chance to play a vital role in the movement of goods across the country.

Frequently Asked Questions (FAQ)

Q: What is a Fleet Coordinator in the Transportation industry?

A: A Fleet Coordinator is responsible for managing a company's fleet of vehicles. They oversee maintenance and repairs, scheduling, logistics, and drivers.

Q: What are the key responsibilities of a Fleet Coordinator?

A: Key responsibilities of a Fleet Coordinator include managing inventory, ordering and tracking parts and supplies, ensuring vehicle maintenance and repairs are completed on schedule, tracking expenses, managing drivers, and ensuring compliance with regulations.

Q: What qualifications do I need to become a Fleet Coordinator?

A: Qualifications for a Fleet Coordinator vary by company and industry, but generally require a high school diploma or equivalent, basic computer skills, and experience working in a transportation or logistics role. Some companies may require a college degree or specialized certifications.

Q: What skills do I need to become a successful Fleet Coordinator?

A: Successful Fleet Coordinators possess a mix of technical and soft skills, including strong organizational skills, attention to detail, excellent communication skills, basic computer skills, and the ability to multitask and problem-solve in a fast-paced environment.

Q: What are the growth opportunities for a Fleet Coordinator?

A: Fleet Coordinators can advance to higher-level fleet management roles, such as Fleet Manager, Operations Manager, or Logistics Manager. They may also transition into related roles, such as Transportation Supervisor or Supply Chain Manager.

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