Office Attendant

Job Description Template Last Updated:
March 8, 2023

Job Description Overview

An Office Attendant is a crucial member of the Administration industry who takes care of various tasks in an office setting. Their job description includes ensuring that the office space is clean and organized at all times, including conference rooms and workstations. They are also responsible for minor administrative tasks like photocopying, filing, faxing, and answering telephone calls. Apart from these basic duties, Office Attendants may also assist with scheduling appointments, help prepare presentations, and coordinate with other departments. Their excellent communication and interpersonal skills are essential, as they often interact with visitors, clients, and staff members. An Office Attendant must possess strong organizational skills, be detail-oriented and reliable as they ensure the smooth running of day-to-day office operations. If you are interested in pursuing an Office Attendant job description, apply now and be part of this dynamic industry.

Job Duties and Responsibilities

  • Keep the office clean and organized
  • Answer phones and direct calls to the right person or department
  • Greet visitors and provide them with information or assistance
  • Manage office supplies and inventory
  • Sort and distribute mail and packages
  • Assist with basic administrative tasks, such as filing and data entry
  • Make photocopies or print documents as needed
  • Ensure that office equipment, such as printers and copiers, are in good working condition
  • Handle basic bookkeeping tasks, like logging expenses and receipts
  • Maintain a professional and pleasant demeanor when interacting with colleagues, clients, and visitors.

Experience and Education Requirements

Being an Office Attendant in the Administration industry often requires a high school diploma or GED. It's helpful to have experience working in an office setting and knowledge of basic administrative duties like answering phones and filing paperwork. You'll need to be organized, detail-oriented, and skilled in communication. Attention to detail is important too when it comes to keeping the office tidy and ensuring everything is in order. Some Office Attendants may also need to have basic computer skills to help with tasks like data entry or scheduling. Overall, a willingness to learn, strong work ethic, and positive attitude can make you a great candidate for this role.

Salary Range

If you're wondering about the salary range for an Office Attendant in the Administration industry, you can expect an average salary range of $25,000 to $45,000 per year in the United States. However, the salary range can vary depending on factors such as location, experience, and company size. In New York, for example, Office Attendants make an average of $39,000 per year, while those in Texas make an average of $29,000 per year. In Canada, the average salary range is $26,000 to $41,000 per year. In the UK, Office Attendants make an average salary of £17,000 to £25,000 per year.


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Career Outlook

Office Attendants are crucial to the smooth functioning of any administrative team. Based on the Bureau of Labor Statistics report on Office and Administrative Support Occupations, the employment of office attendants is expected to remain stable through 2029. Though there will be some variations in job availability depending on the specific industry, the outlook for those who work as Office Attendants in the administration sector is fairly positive. As businesses continue to grow and the demand for administrative support remains steady, it is unlikely that the role of an office attendant will diminish. Office Attendants' responsibilities may expand, including contributing to greater efficiency, workflow management and more. Hence, a career as an Office Attendant could provide a reliable and stable career path.

Frequently Asked Questions (FAQ)

Q: What is an Office Attendant?

A: An Office Attendant is responsible for performing a range of office-related tasks such as filing, scanning, copying, and managing office supplies.

Q: What qualifications are required to become an Office Attendant?

A: Typically, a high school diploma or equivalent is required to become an Office Attendant. Some employers may prefer candidates with prior office-related experience.

Q: What are the typical work hours for an Office Attendant?

A: The work hours for an Office Attendant vary depending on the organization. Typically, an Office Attendant works standard business hours, which are from 9 am to 5 pm.

Q: What kind of skills are required to become a successful Office Attendant?

A: An Office Attendant should have excellent communication, time management, and organization skills. In addition, proficiency in basic computer applications and data entry is required.

Q: What is the salary range for an Office Attendant?

A: According to the Bureau of Labor Statistics, the median annual salary for a General Office Clerk (which includes the role of Office Attendant) is $31,500. However, salaries can vary depending on factors such as experience, location, and the specific company.

Cover Letter Example

I am writing to apply for the position of Office Attendant at [organization]. With [experience] in administrative support roles, I am confident that my [qualifications] make me a strong candidate for the job. My attention to detail and organizational skills ensure that I am capable of efficiently managing office supplies inventory, answering incoming phone calls, and maintaining a clean and organized workspace.

In my previous position as a receptionist, I gained experience in managing front desk responsibilities, such as greeting clients, scheduling appointments, and maintaining a professional and welcoming atmosphere. I am eager to utilize these skills in the role of Office Attendant and contribute to the smooth functioning of the organization. I am a quick learner and am always willing to take on new challenges to enhance my skills. Thank you for considering my application.

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