Clerical Assistant

Last Updated:
September 19, 2023

Job Description Overview

A Clerical Assistant job description includes performing routine office duties to support a company's administrative activities. They are responsible for answering phone calls, emails and other communications and directing them to the appropriate person. They also maintain and update records, handle basic bookkeeping tasks and manage inventory of office supplies. Clerical Assistants are expected to be proficient in computer programs such as Microsoft Office, and able to use various office equipment like printers, scanners, and fax machines. They perform data entry, prepare and distribute documents, and help with organizing events and meetings. Clerical Assistants should have excellent communication skills, and the ability to multitask and work well under pressure. They must be detail-oriented, have good time management skills, and be able to work independently or as part of a team. Clerical Assistants are essential to the smooth operation of any business or organization.

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Job Duties and Responsibilities

  • Answering phones and responding to emails
  • Filing and organizing office documents
  • Typing correspondence and reports
  • Scheduling appointments and meetings
  • Maintaining office inventory and ordering supplies
  • Handling incoming and outgoing mail
  • Operating office equipment such as copiers and scanners
  • Assisting with basic accounting tasks such as invoicing and billing
  • Updating and maintaining databases and records
  • Providing general administrative support to the team.

Experience and Education Requirements

To get a job as a Clerical Assistant in the Administration industry, you usually need a high school diploma or equivalent. It's also helpful to have some experience working in an office or administrative role. This can be gained through internships, volunteering, or part-time jobs. There are some vocational schools or community colleges that offer certification programs to give you a leg up, but they aren't always necessary. You should also have basic computer skills, like typing and proficiency in Microsoft Office. Good communication, organizational, and multitasking skills are important, as the role involves clerical duties such as filing, data entry, and answering phones.

Salary Range

If you’re curious about the salary range for a Clerical Assistant in the administrative industry, well, it varies. In the United States, the average hourly wage for a Clerical Assistant is $15.58, with salaries ranging from $10.02 to $23.92 per hour. The annual salary ranges from $20,823 to $48,836. However, factors such as location, experience, and company size can impact the salary range. For example, in New York City, the median salary for a Clerical Assistant is $44,109, while in Houston, it is $34,285.

In Canada, the average hourly wage for a Clerical Assistant is CA$16.12, while in the United Kingdom, it is £8.96 per hour. Salaries in other countries may differ significantly. 

Sources:

  • https://www.payscale.com/
  • https://www.glassdoor.com/
  • https://ca.indeed.com/

Career Outlook

The career outlook for a Clerical Assistant in the Administration industry over the next 5 years looks promising. According to the Bureau of Labor Statistics, job opportunities for administrative assistants are expected to grow by 10% from 2019 to 2029, which is faster than the average for all occupations. This demand is driven by the need for administrative support in various industries such as healthcare, education, and government. In addition, the rise of remote work has also created new job opportunities for virtual administrative assistants. Despite the possibility of automation, many clerical tasks cannot be fully automated, which means that there will still be a need for clerical assistants who can provide personalized support. Overall, the future looks bright for clerical assistants in the Administration industry, with opportunities for professional growth and advancement.

Frequently Asked Questions (FAQ)

Q: What does a Clerical Assistant do?

A: A Clerical Assistant provides administrative support and performs various tasks such as answering phone calls, creating documents, managing files, and scheduling appointments.

Q: What qualifications do I need to become a Clerical Assistant?

A: A high school diploma or equivalent is required for this entry-level job. Basic computer skills, good communication, and organizational skills are essential.

Q: What kind of work environment does a Clerical Assistant typically work in?

A: Clerical Assistants work in various settings such as offices, schools, hospitals, and government agencies. They generally work full-time and sometimes part-time, depending on the employer.

Q: What is the salary range of a Clerical Assistant?

A: The average annual salary for a Clerical Assistant is around $30,000-$35,000, but it can vary depending on the employer, location, and experience.

Q: What are the prospects for growth in this field?

A: A Clerical Assistant can progress to higher positions such as Administrative Assistant, Executive Assistant, and Office Manager. Additional education and certification can help to advance in this field.


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