Trade Show Coordinator

Last Updated:
July 20, 2023

Job Description Overview

A Trade Show Coordinator is a vital role in the Marketing industry, responsible for organizing and managing every aspect of trade show events. A Trade Show Coordinator job description entails ensuring that trade show events run smoothly by handling logistics such as scheduling, coordinating with vendors, and managing budgets. The Trade Show Coordinator must be highly organized and possess excellent communication skills to work effectively with clients, vendors, and team members. Attention to detail and the ability to multitask are also essential for success in this role. Trade Show Coordinators are responsible for creating an engaging and effective display for their company, which can include designing exhibits, creating promotional materials, and giving presentations. To succeed as a Trade Show Coordinator, one needs to have excellent project management skills, a strong ability to problem-solve, and effective time management abilities.

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Job Duties and Responsibilities

  • Plan and organize events and exhibitions to promote products or services
  • Work closely with the marketing team to develop strategies and goals for the trade show
  • Create budgets, timelines, and project plans for each event
  • Coordinate logistics, such as venue selection, transportation, and set-up of exhibits
  • Manage vendor relationships, negotiate contracts, and ensure all materials are delivered on time
  • Provide excellent customer service to exhibitors and attendees, respond to inquiries, and resolve issues
  • Monitor attendance and track return on investment to determine the effectiveness of each event
  • Analyze market trends and gather competitor intelligence to ensure a competitive advantage
  • Collaborate with other departments, such as sales and product management, to ensure unity and alignment in messaging and goals.

Experience and Education Requirements

To become a Trade Show Coordinator in the Marketing industry, you need a mix of education and experience. Generally, most employers require a minimum of a high school diploma or GED, but many prefer candidates with a bachelor's degree in Marketing, Business Administration, or Communications. Practical experience is equally important, and most employers prefer candidates with experience in event planning, marketing, or sales. Strong organizational, communication, and problem-solving skills are also essential. Being able to work under pressure and manage multiple tasks simultaneously is essential as well. Some training and certification may be required in areas such as event planning or marketing.

Salary Range

Trade Show Coordinator salary range in the US falls between $38,000 to $62,000 per year, with most earning around $48,000 annually. Factors like location, industry, experience, and company size affect the salary of these professionals. For example, those working in tech or healthcare may earn more than those working in retail or hospitality. In Canada, the average salary for a trade show coordinator is around CAD$41,000, while in the UK, it's about £24,000. These professionals are responsible for organizing and coordinating events such as trade shows, seminars, and conferences. They work closely with marketing teams to ensure the success of the event. 


  1. Trade Show Coordinator Salary - PayScale:
  2. Trade Show Coordinator Salary in Canada - Indeed: 
  3. Event Coordinator Salary in UK - Totaljobs:

Career Outlook

The career outlook for a Trade Show Coordinator in the Marketing industry looks optimistic over the next 5 years. According to the Bureau of Labor Statistics (BLS), the employment of Meeting, Convention, and Event Planners (including Trade Show Coordinators) is projected to grow 8% from 2019 to 2029. 

As businesses seek to stand out in their industries, trade shows and events continue to be a crucial part of their marketing strategy. Trade Show Coordinators are responsible for ensuring these events run smoothly, leveraging their creativity, attention to detail, and organizational skills. 

Moreover, as the world recovers from the pandemic, in-person events are expected to make a comeback, creating more opportunities for Trade Show Coordinators. The BLS reports that job prospects are expected to be best for those with a bachelor's degree and experience in the industry. 

Overall, Trade Show Coordinator roles are forecasted to grow, reflecting the event's increasing significance in today's marketing landscape.

Frequently Asked Questions (FAQ)

Q: What exactly does a Trade Show Coordinator do in the Marketing industry?

A: A Trade Show Coordinator plans trade shows and coordinates everything from vendor selection to set up and take down of exhibits.

Q: Do Trade Show Coordinators work with vendors?

A: Yes, Trade Show Coordinators work with vendors to ensure that their exhibits meet the requirements of the trade show venue and facilitate their participation in the event.

Q: What skills are necessary to succeed as a Trade Show Coordinator?

A: Strong organizational skills, attention to detail, excellent communication skills, and the ability to work under pressure are important qualities for a successful Trade Show Coordinator.

Q: Is it important for a Trade Show Coordinator to have knowledge about the products or services that will be exhibited?

A: Yes, it is important for a Trade Show Coordinator to have a basic understanding of the products or services being exhibited in order to anticipate the needs of vendors and solve any problems that may arise during the event.

Q: How does a Trade Show Coordinator measure the success of a trade show?

A: Success can be measured by factors such as the number of attendees, the quality of the vendor’s exhibits, and feedback from both attendees and vendors.

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