Human Resources Assistant (HR Assistant)

Last Updated:
September 19, 2023

Job Description Overview

A Human Resources Assistant job description entails providing administrative support to the Human Resources team. The HR Assistant is responsible for day-to-day affairs like conducting onboarding process, processing paperwork, conducting background checks, and verifying employment eligibility. They may also participate in creating job postings, and scheduling interviews. HR Assistants may answer queries from employees regarding payroll and benefits, so they should have a basic knowledge of the employer's benefits packages. They also need to have excellent communication and organizational skills, be detail-oriented, and able to multitask in a fast-paced environment. They must be able to maintain confidentiality and work ethically. A high school diploma or equivalent is required, but some employers prefer an associate's or bachelor's degree. Experience with Microsoft Office, HR databases, and other HR-related software may also be required. Successful candidates must be able to work well as part of a team and possess excellent time-management skills.

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Job Duties and Responsibilities

  • Maintain and update employee records and files
  • Process new-hire paperwork and orientation packets
  • Serve as a liaison between employees and management
  • Assist with employee benefits administration and enrollment
  • Manage scheduling and logistics for HR-related events and meetings
  • Conduct basic research related to HR policies and procedures
  • Support the recruitment and hiring process, including posting job openings and screening resumes
  • Respond to basic employee questions and concerns, and escalate complex issues to senior HR staff
  • Ensure compliance with all applicable employment laws and regulations
  • Complete other administrative tasks as necessary to support the HR team.

Experience and Education Requirements

To get a job as a Human Resources Assistant, you need at least a high school diploma or GED. But it's better to have an associate's degree in a related field like human resources, business administration or management. Experience in related fields like administration, customer service or data entry is also helpful. Any HR certification like the SHRM-CP or PHR can give you an edge over other candidates. As a Human Resources Assistant, you'll work alongside HR Managers and be responsible for tasks like screening resumes, scheduling interviews, filing employee paperwork, creating reports, and answering employee questions. With experience, you could be promoted to HR Manager.

Salary Range

The expected salary range for a HR Assistant in the United States is between $30,000 to $50,000 per year, with an average of around $40,000. However, this can vary depending on location, company size, and level of experience. In New York City, for example, the average salary for a Human Resources Assistant is $49,000 per year, while in Houston, it's around $36,000. In the United Kingdom, the median salary for a Human Resources Assistant is £20,940 ($28,524) per year. In Australia, it ranges from AUD 41,000 to AUD 60,000 per year ($29,620 to $43,346). 

Sources: 

  1. Glassdoor 
  2. PayScale 
  3. Indeed

Career Outlook

If you're considering a career as a Human Resources (HR) assistant, you're in luck: the demand for HR professionals is projected to grow over the next 5 years. According to the Bureau of Labor Statistics, employment of HR specialists, including assistants, is expected to increase 7% from 2019 to 2029, faster than the average for all occupations. This growth is due to the increase in new businesses and the need to manage and retain employees. The role of HR assistants includes recruiting, hiring, and managing employee records, which is critical for all organizations.

As the job market evolves, HR assistants will be on the frontline of ensuring that companies have the right mix of skills and talent to achieve their goals. They will also help support the development of new policies and procedures to create more inclusive and diverse workplaces. In short, if you're interested in this career, the outlook is bright, and there will be plenty of opportunities for growth and advancement.

Frequently Asked Questions (FAQ)

Q: What does a Human Resources Assistant do?

A: A Human Resources Assistant supports HR initiatives, including recruitment and onboarding, employee relations, HR compliance, and data entry.

Q: Will I need formal education to be a Human Resources Assistant?

A: While a high school diploma or GED is the minimum requirement for most human resources assistant positions, some employers prefer applicants with an associate's or bachelor's degree in business, human resources or a related field.

Q: What are the most important skills for a Human Resources Assistant to possess?

A: Active listening, excellent verbal and written communication skills, critical thinking, time management, and knowledge of HR laws and regulations are all essential to be a successful Human Resources Assistant.

Q: What software programs do HR Assistants use?

A: HR Assistants use software such as Microsoft Office Suite, HRIS systems, applicant tracking systems, and other web-based programs to track HR data, manage employee information, and communicate with colleagues.

Q: Can a Human Resources Assistant advance in their career?

A: Yes, with experience, education, and training, Human Resources Assistants can advance their career to become HR Generalists, Specialists, or Managers. Professional certifications, such as SHRM-CP or PHR, can also boost career advancement opportunities.


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