Payroll Coordinator

Last Updated:
June 29, 2023

Job Description Overview

A Payroll Coordinator job description involves managing and overseeing the payroll processes for a company. Payroll Coordinators ensure that employees' salaries are paid accurately and in a timely manner. They prepare, review and process all payroll-related documents. Coordinators may also track employee hours, sick leaves, and overtime to make sure it's all recorded correctly.

Payroll Coordinators need to be organized, detail-oriented, and adept at handling confidential information. They must also have strong communication skills to liaise with various departments and employees across the company. To perform their job effectively, Payroll Coordinators should have a good understanding of labor laws, taxes, and employee benefits.

As a Payroll Coordinator, one can find work in various industries, including healthcare, finance, and retail. Most positions require a minimum of a high school diploma or equivalent, but some companies may require additional certifications or degrees. If you are interested in a payroll coordinator job description, you may find many opportunities in human resources.

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Job Duties and Responsibilities

  • Process payroll for employees accurately and on time
  • Review payroll data to ensure compliance with company policies and laws
  • Maintain employee records and confidential payroll information
  • Respond to payroll inquiries from employees and managers
  • Prepare payroll reports and analyze data to identify trends or issues
  • Collaborate with HR and accounting teams to ensure accurate data exchange
  • Stay up-to-date on changes in payroll regulations and laws
  • Monitor and manage employee benefit contributions and deductions
  • Ensure payroll taxes are calculated and paid on time

Experience and Education Requirements

To become a Payroll Coordinator in the Human Resources field, you'll typically need to have some education and experience under your belt. First off, a high school diploma or equivalent is a must. Beyond that, many employers prefer candidates who have some post-secondary education in accounting or a related field. On top of that, having experience working in payroll, finance, or accounting is also important. This could come from previous jobs, internships, or volunteer work. Being organized, detail-oriented, and good with numbers will also help you stand out from other candidates. So, if you're interested in this type of job, start building your skills and gaining experience in these areas.

Salary Range

The expected salary range for a Payroll Coordinator in the Human Resources industry in the United States is between $40,000 and $60,000 per year, depending on experience and location. Payroll Coordinators are responsible for processing employee pay, maintaining accurate employee records, and ensuring compliance with government regulations. According to Glassdoor, the national average salary for a Payroll Coordinator in the US is $48,523. In Canada, the average salary is approximately CAD 46,000 per year, while in the UK it is around £25,000. However, salary ranges may vary depending on the specific region and industry. Payroll Coordinator salary range is a common search term for job seekers in the HR field. 


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Career Outlook

The career outlook for a Payroll Coordinator in the Human Resources industry looks promising over the next 5 years. According to the Bureau of Labor Statistics, employment of payroll and timekeeping clerks is projected to grow 4 percent from 2019 to 2029, which is about as fast as the average for all occupations.

One reason for this growth is that companies are becoming more complex, which means more employees, more regulations, and more payroll coordination. In addition, computer technology is expanding the need for Payroll Coordinators who can manage software, produce reports, and provide assistance to employees.

Overall, the Payroll Coordinator role is expected to remain a critical part of HR teams in various companies, providing support and ensuring that the payroll process is handled accurately and efficiently. As such, those interested in pursuing this career may find many job opportunities available in the coming years.

Frequently Asked Questions (FAQ)

Q: What does a Payroll Coordinator do? 

A: A Payroll Coordinator is responsible for processing employee paychecks, maintaining accurate payroll records, and ensuring compliance with payroll laws and regulations.

Q: What are the qualifications required for a Payroll Coordinator position? 

A: Generally, a high school diploma or equivalent is required, with some positions preferring a degree in accounting or business. Experience with payroll software and knowledge of payroll laws and regulations are also commonly required.

Q: How do Payroll Coordinators ensure accuracy in payroll processing? 

A: Payroll Coordinators must be detail-oriented and precise when entering payroll data. They verify and double-check payroll information and communicate with other departments to ensure accuracy.

Q: What kind of software does a Payroll Coordinator use? 

A: Payroll Coordinators often use specialized payroll software such as ADP, Paychex or QuickBooks to process payroll data, generate reports, and keep accurate payroll records.

Q: How does a Payroll Coordinator handle errors or discrepancies in employee paychecks? 

A: If a payroll error occurs, Payroll Coordinators work quickly to correct discrepancies in employee paychecks. They investigate the issue, reconcile data, and communicate with relevant parties to ensure prompt resolution of the issue.

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