Meeting Planner

Last Updated:
June 29, 2023

Job Description Overview

A Meeting Planner job description involves planning, organizing, and coordinating events, conferences, and meetings for various organizations in the hospitality industry. Meeting planners work closely with clients to understand their needs and preferences, and then use their creativity and expertise to develop an event plan that meets those needs. This includes selecting venues, negotiating contracts, managing budgets, coordinating vendors, and ensuring that all logistical details are in place. Meeting planners must also have excellent communication skills to effectively liaise between clients, vendors, and staff, as well as outstanding organizational and problem-solving abilities. A successful Meeting Planner is detail-oriented, able to multitask, and has exceptional time management skills. This profession demands a high level of flexibility and adaptability in order to handle unforeseen events and changes that may arise during the planning process. Overall, the Meeting Planner job description requires a passionate, dedicated individual who loves event planning and delivering exceptional experiences to clients.

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Job Duties and Responsibilities

  • Coordinate and plan meetings, events, and conferences for clients
  • Select and book venues, catering, and transportation
  • Negotiate contracts and pricing with vendors
  • Prepare and distribute event agendas and materials
  • Manage and supervise event staff and volunteers
  • Develop and oversee event budgets
  • Communicate with clients to ensure their needs are met
  • Coordinate audiovisual, technology, and other equipment needs
  • Conduct post-event evaluations and debrief with clients and team members.

Experience and Education Requirements

Meeting planners in the hospitality industry usually need a combination of education and experience to get the job. Most employers require a Bachelor's degree in Hospitality, Business Administration or related field. Having additional certifications like Certified Meeting Professional (CMP) can also be an advantage. On top of that, employers typically look for candidates that have experience in event management or hospitality industry, from internships or prior work experiences. These planners must have excellent communication and project management skills, as well as the ability to work well under pressure to ensure that meetings and events run smoothly. A deep understanding of the industry, venue selection, catering, and vendor coordination is also essential.

Salary Range

Meeting Planner salary range in the Hospitality industry can depend on various factors including experience, location, and company size. In the United States, the median salary for a Meeting Planner is around $55,000 per year, with the highest earners making up to $80,000 per year. However, this can vary greatly based on the location, with Meeting Planners in major cities like New York and San Francisco earning higher salaries.

Other countries have different pay scales. For example, in Canada, Meeting Planners can expect to make between CAD $40,000 to CAD $70,000 per year. In the UK, the average salary for a Meeting Planner is around £27,000 per year.



Career Outlook

Meeting planners play a critical role in the hospitality industry. They are responsible for organizing and coordinating events, conferences, and business meetings. According to the Bureau of Labor Statistics, the employment of meeting, convention, and event planners is projected to grow 8 percent from 2019 to 2029, much faster than the average for all occupations. As businesses and organizations continue to expand and host more events, the demand for meeting planners is expected to increase.

Moreover, as the world begins to open up after the pandemic, there will be a surge in events, thus creating a greater demand for meeting planners. However, job competition is expected to be strong, and those with a bachelor's degree and relevant experience in the field will have an advantage.

In conclusion, the career outlook for meeting planners in the hospitality industry is bright. With the projected job growth and increase in demand for events in the coming years, meeting planners can expect opportunities for career advancement and secure employment.

Frequently Asked Questions (FAQ)

Q: What does a Meeting Planner do in the Hospitality industry?

A: A Meeting Planner is responsible for organizing and coordinating meetings or events in the hospitality industry. They are in charge of everything from researching venues to arranging catering and transportation.

Q: What skills do I need to become a Meeting Planner?

A: You must possess strong organizational, communication, and problem-solving skills. You should also be able to multitask and work well under pressure. Attention to detail is essential, as is the ability to negotiate and manage contracts.

Q: Do I need a degree to become a Meeting Planner?

A: While a degree in hospitality or a related field can be helpful, it is not always required. Relevant experience, strong references, and a proven track record of success are often just as valuable as a formal education.

Q: What kind of hours can I expect to work as a Meeting Planner?

A: Meeting Planners may work long or irregular hours, particularly when events are taking place. This may include evenings, weekends, and holidays. Be prepared to be available and responsive to clients and vendors outside of traditional work hours.

Q: What is the salary range for a Meeting Planner?

A: Meeting Planner salaries vary depending on experience and location, but typically range from $40,000 to $80,000 per year. Higher-level positions or specialization in a particular area of event planning may command higher salaries.

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