Payroll Manager

Last Updated:
June 29, 2023

Job Description Overview

A Payroll Manager is a key player in the Human Resources industry. This professional is responsible for overseeing the payroll process, ensuring that employees are paid accurately and on time. The job description of a Payroll Manager includes managing a team of payroll staff to ensure that they are trained and efficient in their roles. They also manage the compliance of all payroll policies, procedures, and regulations. This includes staying up-to-date on changes to tax laws and industry regulations.

A Payroll Manager also works closely with other departments within the organization, such as Accounting and Finance, to ensure that payroll data is accurately recorded and reported. They must be highly skilled in data analysis and forecasting to create accurate payroll forecasts and budgets. Additionally, the Payroll Manager serves as a point of contact for employees regarding payroll inquiries.

Overall, the Payroll Manager job description requires strong organizational skills, attention to detail, and a thorough understanding of payroll processes and regulations. Fluency in computer software is also required.

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Job Duties and Responsibilities

  • Process payroll for employees in a timely and accurate manner
  • Ensure compliance with state and federal payroll regulations and laws
  • Develop and implement payroll policies and procedures
  • Maintain accurate employee records in the payroll system
  • Respond to employee inquiries regarding payroll and deductions
  • Prepare and distribute payroll reports to management
  • Review and reconcile payroll accounts to ensure accuracy
  • Collaborate with other departments to ensure seamless payroll processing
  • Manage and train payroll staff as needed
  • Continuously evaluate and improve payroll processes and systems

Experience and Education Requirements

To become a Payroll Manager in the Human Resources industry, you typically need a combination of education and experience. A college degree in accounting, business, or human resources can provide a strong foundation, but many employers also look for candidates with hands-on experience in managing payroll processes. This can include experience working with payroll software, processing payroll for multiple employees or departments, and managing tax compliance and reporting. Strong communication skills and a keen attention to detail are also important. As you gain more experience, you may have the opportunity to advance to a higher-level role, such as payroll director or HR manager.

Salary Range

Payroll Manager salary range in the United States typically ranges from $62,000 to $102,000 per year. This wage can vary depending on an individual's experience, location, and company size. Payroll Managers are responsible for managing and overseeing all payroll functions within a company, including ensuring payroll taxes are accurately paid and maintaining compliance with local, state, and federal laws.

In other countries, such as Canada and the United Kingdom, Payroll Manager salaries range from CAD 53,000 to CAD 94,000 and £28,000 to £50,000, respectively. However, as with the United States, there are various factors that can impact the salary range.


  •'s Payroll Manager salary range data for the United States
  • Glassdoor's Payroll Manager salary range data for Canada and the United Kingdom
  • Bureau of Labor Statistics' Occupational Outlook Handbook for general information about the role of Payroll Managers in the United States.

Career Outlook

The career outlook for a Payroll Manager in the Human Resources industry over the next 5 years seems to be growing at an average rate. According to the U.S Bureau of Labor Statistics, employment of human resources managers, including Payroll Managers, is projected to grow 6 percent from 2019 to 2029, which is faster than the average for all occupations.

With businesses becoming more complex and ever-changing employment laws and regulations, Payroll Managers have been in demand in recent years to manage it all. As more companies expand their operations or hire more employees, the demand for Payroll Managers will grow.

Staying up-to-date with the latest payroll technologies, regulations, and certifications will be essential for Payroll Managers to succeed in their roles. Organizations, including the American Payroll Association and the National Association of Certified Payroll Specialists, offer certifications that can improve a Payroll Manager's chances of moving up the career ladder.

In conclusion, the career outlook for a Payroll Manager in the Human Resources industry is promising, but Payroll Managers must remain committed to professional development to remain valuable in their role.

Frequently Asked Questions (FAQ)

Q: What does a Payroll Manager do?

A: A Payroll Manager oversees and manages all aspects of a company's payroll functions, including calculating employee wages, verifying timesheets, processing tax withholdings, and ensuring compliance with labor laws.

Q: What skills does a Payroll Manager need?

A: A Payroll Manager needs strong analytical skills, attention to detail, excellent communication skills, familiarity with payroll software and relevant labor laws, and the ability to manage deadlines and budgets.

Q: What education or certification is required to become a Payroll Manager?

A: A Payroll Manager typically needs a degree in accounting, business administration or a related field, and relevant experience in payroll management. Certification in payroll management is also desirable.

Q: What does a typical day of a Payroll Manager look like?

A: A typical day of a Payroll Manager involves communicating with other departments, reviewing and processing payroll data, ensuring accuracy and compliance, resolving payroll issues, and generating and distributing payroll reports.

Q: What is the earning potential of a Payroll Manager?

A: The earning potential of a Payroll Manager varies based on factors such as the company size, industry, location, and level of expertise. On average, a Payroll Manager earns between $60,000 to $120,000 per year.

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